Although hotels, resorts, conference centres and motels tend to have different names to describe their rooms, the typical industry standard descriptions are:

Single Room
A room for single occupancy with one bed, normally a queen or king

Double Room
A room for two occupants sleeping in the same bed

Twin Room
A room for two occupants sleeping in separate beds

Large double or twin room, sometimes with a work desk or sitting area

An accommodation room with a separate living/lounge area

Rooming List

After confirming your booking, you will need to provide the venue with an alphabetical rooming list by delegate surname, with specific requirements noted (single, twin share).

Include any information regarding special requirements for individuals attending the conference, e.g. the need for disabled facilities, special dietary requirements, VIP delegates, etc. This will enable the venue staff to allocate bedrooms.

If any delegates are expected to arrive at times that differ from the rest of the group, provide the venue with contact and arrival details.

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The Conference Organiser's Guide

A complete guide for executive assistants and event organisers to successfully plan and run their next conference.

What it covers:

  • Understanding the purpose of the conference
  • Venue selection
  • Financial Planning
  • Conference management
  • Debrief and review

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